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Modern Workplace
The term “Modern Workplace” refers to organizations that recognize digital collaboration, technology, and tools as the way of the future.
These days, the term “modern workplace” is all the rage. But, at its core, it distinguishes businesses that seek positive change, enabled by the benefits of our digital age, from those that keep their heads in the sand.
Modern Workplace is not a simple process, and it does not entail simply installing a chat tool for your team. It must be driven by a deep desire and understanding among business leaders – a desire to create a positive, collaborative, flexible culture suited to the modern worker, as well as an understanding that digital technology and tools are enablers of productivity and efficiency.
The Modern Workplace is derived from four key transformation areas:
- Putting the right tools in place for your employees
- enabling them to collaborate more effectively
- Using data to assist you in making better decisions faster
- Streamlining and automating your process
These four key areas must be centred on your organization’s goals and a willingness to understand and embrace change.
A modern workplace is defined as an organisation that uses digital tools such as the cloud, video conferencing platforms, and chat to create a more agile work environment. In a modern workplace, organisations embrace IT modernization through tools that increase employee productivity.
Modern workplaces became increasingly important during the COVID-19 pandemic, when a large portion of the workforce shifted to a work-from-anywhere model. Enabling a distributed, hybrid workforce is a critical component of a successful modern workplace.
The modern workplace brings together teams, information, and processes to empower our teams and enable our businesses. Getting the most out of our cloud-powered systems necessitates more than simply switching from one system to another. Managing adoption and ensuring users understand how to use tools effectively boosts individual and team productivity and efficiency.
Modern Workplace has some Advantages
When we design our modern workplace, most of our businesses benefit.
1. Faster and more dependable communication
The modern workplace enhances our ability to communicate. Aside from fast Internet connections, the integration of voice, messaging, audio/video conferencing, file sharing, real-time collaboration, and other tools enables us to collaborate and share information in the ways that are most convenient for us. Secure access from virtually anywhere allows us to work where we are most productive.
2. Increased efficiency and productivity
In many ways, the modern workplace encourages efficiency and productivity. Automation of tasks and workflows, improved access to files and information, and embedded AI assist users in completing work more efficiently.
3. Lower costs; higher profits
Increases in efficiency and productivity brought about by technology reduce operating costs. Reduced travel, shorter time to market, faster customer response times, and faster and more effective decision-making are all benefits of a modern workplace’s dependability, mobility, and productivity. These advantages save time and money while also increasing revenue and profits.
4. Increased transparency and interconnected operations
When you match data and information access with updated processes that take advantage of integrated, secure applications, tools, and services, you can replace complex, bureaucratic processes. Whether it’s simple file sharing or ensuring you have a single record of customer information across all of your systems, the modern workplace connects, streamlines, and simplifies.
5. Improved security
Modern workplaces are more secure. The architecture of cloud services is designed and built with integrated, layered security in mind to meet your security and data privacy requirements. Beyond the traditional focus on protecting physical computers in specific locations, security for the modern workplace protects systems, networks, applications, data, and processes. You also protect your people with identity and access management, which eliminates physical security boundaries.
The Obstacles that are there in modern Workplace
Moving to a modern workplace, like any other change, presents challenges.
1. Change Reluctance
Even if they understand the goals and benefits, some members of your team will be hesitant to embrace change. Helping team members understand how the changes will benefit them individually — how it will enable them to succeed — increases buy-in and acceptance. Offering tools to assist them in learning and applying new features and capabilities promotes personal growth and overall adoption of new apps, tools, and processes.
2. Inadequate Training
It is not enough to simply activate a new app, tool, or process. “One and done” sessions are ineffective. To fully benefit from your modern workplace investments, your team must understand your apps and tools as they use them. Individuals retain and apply learning best when they have time to put what they have learned into practise. Adoption plans that provide training and support relevant to a person’s role and responsibility in small, manageable doses over time are the most effective.
3. Mismatched Technology
Technology for the sake of technology leads to disaster. Choosing the best technology that is not the best fit causes problems. Begin your selection process by defining your company’s goals and objectives. Determine which technologies you require and want to support your goals. Then, choose the technologies that best meet your prioritised needs and desires.
If you have doubts , questions or queries feel free to contact us at +61 3 9005 6868 or Email Us hello@techomsystems.com.au Feel free to reach us anytime, we will be happy to serve you
Technology Adoption Expert | TECHOM Systems Pty Ltd
Helping technology adoption faster than ever before. Authoring modern workplace technologies like Microsoft Teams, Microsoft Intune, Azure Cloud Services and Emerging Security Solutions.
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